B4Bdex
Request Demo

Demo Request Form

* We will respond to you as soon as possible.
💬

Solution

Just a message away

Real-Time Stock & Multi-Warehouse

Real-Time Stock & Multi-Warehouse

Show dealers what is actually available in each warehouse, so nobody orders what you cannot ship

Stock figures refresh from your ERP within minutes. On the product page a dealer sees the current quantity, the warehouse the line will ship from and the arrival date of any incoming batch. Reserved, blocked and sellable quantities are counted separately. When an item runs out you can hide it, open it for backorder or offer a substitute, and the rule is set per product family.

Working Processes
Real-Time Stock & Multi-Warehouse

Warehouse Setup

Central, regional and consignment locations are defined in the portal, each marked with the dealer groups it serves.

STEP
01 /12

Stock Sync

Quantities refresh from the ERP within minutes, and you can tighten or relax the interval per product family.

STEP
02 /12

Sellable Quantity

Reserved, blocked, quarantined and pending-return units come off the total to leave the figure that can actually be sold.

STEP
03 /12

Visibility Rule

You choose per product family whether the dealer sees an exact count, a band such as 50+, or nothing beyond in stock and out of stock.

STEP
04 /12

Product Page View

On the product card a dealer sees the count in each warehouse and which one the line will ship from.

STEP
05 /12

Order Splitting

The basket sorts lines by the warehouse they will leave from and tells the dealer how many separate deliveries to expect.

STEP
06 /12

Stock Reservation

Confirming an order reserves the quantity in that warehouse, so the same units cannot be sold to a second dealer.

STEP
07 /12

Out-of-Stock Behavior

Running out does not quietly drop the line from the basket. It waits there with its quantity, and whatever route you set for that item shows up right under it, so the dealer decides before closing the order.

STEP
08 /12

Incoming Batches

Quantities on the way from production or import appear on a line of their own with an expected arrival date.

STEP
09 /12

Back-in-Stock Alerts

A dealer subscribes to an out-of-stock item and gets a notification the moment it lands, with an add-to-basket link inside it.

STEP
10 /12

Post-Shipment Update

Shipped quantities come off both the portal and the ERP, and the sync log raises a warning if the two ever disagree.

STEP
11 /12

Inventory Reporting

Every week the warehouse manager sees what has been sitting on the shelf and what demand walked away because the shelf was empty.

STEP
12 /12
Strengthen Your Dealer Channel
One Platform
Dealer Order Management

Dealer Order Management

Dealer Order Management lets your dealers place orders from their own screen instead of competing for phone and WhatsApp attention. Each dealer sees their own price, live stock and current balance while building the order, and the moment it is confir...

View Details
Customer-Specific Pricing & Discounts

Customer-Specific Pricing & Discounts

Price lists, customer groups and account-specific rates mirror the structure you already keep in your ERP. A dealer signing in sees only the prices that belong to them, with discounts applied in a default order you can change: list price, group rate,...

View Details
Account Statements & Balances

Account Statements & Balances

A dealer picks a date range and the statement opens straight away, with debit, credit and balance lines matching the account transactions in your ERP row for row. Open invoices, issued e-documents and an aging table sit on the same screen and export...

View Details

Credit Limits & Payment Terms

Every dealer's credit limit, remaining headroom and payment terms stay visible while the order is still being built. A basket that breaches the limit either routes to a sales manager for approval or is blocked outright, and you decide which. Term sur...

View Details
Promotions & Volume Pricing

Promotions & Volume Pricing

Set up a volume-break table and the basket shows the dealer what the next tier is worth: add twelve more units and the unit price drops. Buy-and-get offers, free goods, extra rates on a product family and date-bounded seasonal terms all run through t...

View Details
Product Catalog & Variants

Product Catalog & Variants

Products arrive from your ERP and gain a category tree, spec tables and links to equivalents and companion items inside the portal. Size, color and dimension variants collapse into a single product card shown as a matrix, so a dealer types quantities...

View Details
Order Rules (Case, Pallet, Assortment)

Order Rules (Case, Pallet, Assortment)

Define a minimum order quantity, an inner-case multiple, pallet completion and required assortment mixes per product. Type 7 into the quantity box and the basket rounds up to the case size and explains, on the line itself, why. Minimum order values,...

View Details
Quote Management (RFQ)

Quote Management (RFQ)

When a dealer needs a price that is not on their list, or wants special terms, they convert the basket into a request. It lands with the account manager, who prices it line by line, sets the discount and an expiry date, and sends it back. Approving t...

View Details
Field Sales & Rep Management

Field Sales & Rep Management

A rep opens their own portfolio on a phone, places an order for the dealer standing in front of them, and shows that dealer the account balance and open invoices while doing it. Visit notes, orders and collections are entered on the same screen, so n...

View Details
Returns & Case Management

Returns & Case Management

The dealer picks lines from a past order, flags a reason and attaches photos. The request moves through your approval steps, and an accepted return raises the credit note in your ERP against that account. Damage claims, short deliveries, warranty que...

View Details
Contract & Agreement Management

Contract & Agreement Management

The pricing terms, volume commitment, discount rate and validity dates of each signed agreement are held on the dealer record and referenced whenever an order is priced. Territory rules, eligible product families and sub-dealer permissions attach to...

View Details
Finance & Online Collections

Finance & Online Collections

From the statement a dealer selects which invoices to settle and clears them by card through your payment gateway, with installment plans and term surcharges following your acquirer agreements. Wire notifications, check entries and collections taken...

View Details

Shipping & Fulfillment

B4Bdex connects to the carriers you already work with. When the warehouse packs an order, the label and consignment record are created automatically and the tracking number is written into the order detail and the notification e-mail. Dealers choose...

View Details
Dealer Onboarding

Dealer Onboarding

A prospective dealer applies from your website and uploads their tax certificate, signature circular and consent form. The application moves through sales, finance and management approvals in turn. On approval the customer record is opened in your ER...

View Details
CRM & Customer Relations

CRM & Customer Relations

Calls, e-mails, field visits, open cases and sent quotes sit on the dealer's record in date order. Before a conversation the account manager can see twelve months of order history, the outstanding balance and anything still waiting on an answer, with...

View Details
Targets, Incentives & Commissions

Targets, Incentives & Commissions

Targets are defined monthly, quarterly or annually and broken down by dealer, rep, product family and territory. Attainment is read from confirmed orders, and the dealer sees how far they are from the next tier as a percentage on their own dashboard....

View Details
Contact form background
Contact

Let's Take Your Dealer Channel Further

Meet B4Bdex and let's plan how to digitalize your dealer network together. Contact us for a tailored demo and rollout.

Demo Request Form

* We will respond to you as soon as possible.